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Senior Editorial Assistant

New York, New York, United States

Senior Editorial Assistant

Job Description

About Us
Virgo Health works for pharmaceutical, biotech, and device companies to inform and educate healthcare 
professionals about the latest developments in clinical research and therapeutic approaches. We leverage our 
meetings, digital, and interactive expertise to understand what’s easy and relevant for healthcare professionals to 
engage with. We tailor our content and design it to offer choice and active participation. Real, relevant, and human.

Job Overview
The senior editorial assistant assists in the development and delivery of high-quality medical education materials. 
This diverse role encourages best practices and use of health education processes across editorial services and the 
wider team.

Core Responsibilities
Editing
• Copyedits, styles, and proofreads all materials, including slide decks, scripts, and communications
• Fact-checks materials 
• Owns the detail of daily work on the brand: primarily responsible for creating and maintaining style/claim 
sheets for their brands and communications reporting (ie, timelines)
• Prepares materials and references for medical-legal review; manages upload of files and tagging/linking in 

Veeva Vault
• Ensures all written communication produced aligns with Virgo quality and house style/client style (as 
appropriate)
• Acquires figure/table permissions and maintains permissions tracker 
• Ensures adequate therapy area knowledge to actively interrogate copy and assist team in identifying errors
• Demonstrates significant knowledge of agency procedures, issues faced, and contributes to problem 
resolution
• Sets up and ensures maintenance of appropriate filing systems and databases and delivers specific training 
as appropriate
• Ensures adherence to editorial SOPs and proactively recommends improvements to teams (share best 
practice)
• Undertakes specific writing projects, eg, development of biographies, and where appropriate incorporates 
basic client/author comments (under the direction of a medical writer)
• Undertakes advanced literature and broader internet searches to support medical writers and liaises with 
external services as required to initiate more complex searches
• Provides on-site meeting support as appropriate
• Assists account teams in compiling the results to program evaluations completed at live programs

Relationship Building
• Interacts with clients and key thought leaders on specific aspects of projects and responds to requests
• Builds professional relationships with external suppliers (eg design, digital, printers), provides full briefs, and 
deals with any issues arising relating to specific aspects of projects
• Liaises with other external contacts (eg, obtains materials and permissions) and ensures documented 
approval 
• Role models professional and positive qualities within the organization

Team Working
• Excellent communication skills 
• Is an integral member of the team, contributes to meetings, flags priorities, helps drive deadlines, and 
chases comments
Knowledge and Industry Awareness
• Demonstrates in-depth knowledge in multiple therapy areas
• Keeps updated on Good Publication Practice (GPP) and other regulatory bodies that have an impact on client 
business
• Keeps updated on new developments within the medical education industry

Project Management
• Plans workload and proactively highlights resource gaps and recommends solutions 
• Manages and coordinates materials through studio to print-ready stage, including consideration of style, 
layout, design, color, formatting, compliance, and proofreading
• Works within agreed deadlines and budgeted hours to complete projects 

Experience/Skills Required
• Excellent attention to detail
• Excellent copy-editing and English language skills
• Excellent organization and administration skills and ability to multitask
• Excellent verbal and written communication skills
• Working knowledge of copyright law and procedures
• Coaching/mentoring skills
• Ability to prioritize and work under pressure
• Systematic and logical approach to planning
• Experience with Veeva Vault or similar systems a plus

Level of Experience
• 1-3 years of experience at a healthcare communications agency 
Qualification
• Educated to degree level (or preferably higher) in a medical/science discipline

Virgo Characteristics
• Team player
• Passionate commitment
• Professionalism and client focus
• Open communication
• Self-development
• Detail focus
• Organization
• Commercial awareness
• Embraces change

Key Performance Indicators
• Client feedback
• Annual performance objectives and performance appraisal
• Quality of edited materials

$50,000-$75,000

Actual compensation offered within the range will depend upon, among other factors: a candidate’s skills, qualifications, and experience; actual ranges for current or former employees in the role; and market considerations.

Virgo is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.